Veeva Vault Implementation
End-to-end Vault configuration, requirements definition, and functional delivery for PromoMats and Medical Communications platforms. From scoping through go-live.
Life Sciences & Biopharma
Jose Ruda
Consultant · Commercial Content
AI-driven workflows. Regulated content lifecycle. Enterprise-scale implementation.
// About
Background & Expertise
Consultant in commercial content implementation for Life Sciences and Biopharma, specialising in Veeva Vault platforms, regulated content lifecycle, and AI-driven workflows for global pharmaceutical and biotechnology organisations.
A supply chain and operations background spanning eight years across European markets brings a delivery-first, operationally grounded approach to every engagement. MBA in Artificial Intelligence, with a practical focus on applied AI in enterprise systems and regulated content processes.
// Services
What I Deliver
MLR Process Design
Medical, legal, and regulatory review process architecture, remediation, and optimisation — aligned to global compliance requirements and local market needs.
AI-Driven Content Workflows
Design and implementation of AI-driven and agentic automation workflows for regulated commercial content operations at enterprise scale.
Scientific Communication Platform
SCP digitisation initiatives from process analysis through functional validation, delivering structured medical content management across core biopharma markets.
API & System Integrations
Design and functional support for API-based integrations connecting Vault platforms to downstream systems and third-party services.
Training & Change Management
Training programme design, end-user enablement, and adoption support from inception through go-live and beyond.
// Capabilities
Foundation
Areas of Expertise
AI & Agentic Workflows
Designing and implementing AI-driven and agentic automation workflows for pharma commercial content operations.
MLR Process Design & Optimisation
End-to-end medical, legal, and regulatory review process architecture, remediation, and optimisation for Life Sciences.
Claims Management & Content Lifecycle
Promotional content lifecycle configuration, claims management, and compliant multi-channel distribution for biopharma.
SCP Digitisation
Leading SCP digitisation initiatives across core biopharma markets, from process analysis through functional validation.
System Configuration & Validation
Full-cycle platform configuration, environment validation, and go-live support for enterprise Vault implementations.
Operations & Process Transformation
Eight years leading commercial operations across European logistics — team management, cross-border execution, and process automation.
// Work
Current
Project Experience
Functional Analyst — AI-Driven Content Implementation
Aligning AI capabilities with regulated commercial content processes at global scale within a major biopharma programme. Responsibilities span requirements definition, functional design, and cross-functional delivery across a complex, multi-market implementation.
Functional Analyst — Medical Content Migration & SCP Digitisation
Led cross-market delivery across Phases 0 and 1 of a large-scale medical content migration and SCP digitisation initiative. Delivered process analysis, requirements tracking, and functional validation across core Life Sciences markets.
Configuration Analyst — EU Digital Publishing Rollout
Enabled compliant digital content distribution across multiple European markets as part of a multi-country biopharma publishing infrastructure programme. Delivered configuration and validation to support compliant, scalable distribution.
Implementation Consultant & Training Lead — Essentials Implementation
Full-cycle ownership from configuration through go-live. Combined platform configuration with training programme design and end-user adoption — delivering full enablement from inception across all workstreams.
Operations & Commercial Leadership — Prior to Life Sciences
Eight years leading commercial operations across European logistics — managing a €78M pipeline, international teams across Spain, Poland, and the UK, and delivering process automation that cut response times by 40%. A foundation in data-driven operations, team management, and cross-border execution that informs a delivery-first consulting approach.